Special Education Student Information System Training Material (2024)

• Registering for a Professional Learning Opportunity (PLO) in Learning Stream for Non-DOE Providers

Provider Assignment (PA) was recently upgraded to include preschool mandates. Below are the resources specifically for Provider Assignment for Preschool. Until all preschool PA training resources are updated or created, please refer to the school-age resources.

For additional knowledge-based support not listed on this page, please contact your Office of Related Services (ORS) liaison. To report aProvider Assignment (PA) technical issue,call the NYCPS help deskat718-935-5100.

• What's New in Provider Assignment (Preschool)

• Preschool Provider Assignment for Contract Agency Supervisor

Provider Assignment for Contract Agency SupervisorsRecorded Webinar(1:45:23) (CC)

• Encounter Attendance Features

• Special Education Recovery Services for Encounter Attendance

• Encounter Attendance Guidance for Remote Therapy (Agency/Independent Providers)

• Encounter Attendance Guidance for Remote IEP Mandated Counseling Services (Agency/Independent Providers)

• Understanding the Mandate Short Description

• Logging into SESIS and Viewing your Student Caseload

• SESIS Encounter Attendance FAQs for Non-DOE Providers

• Recording 12-Month, Make-up and Recovery Services for Extended School Year

  See Also

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• Encounter Attendance Reports

• Generating the Encounter Attendance Log Report for Non-DOE Providers

• Creating and Managing Caseload Groups

• Adding or Removing Students On My Caseload

• Progress Reporting for an Individualized Education Program

• Adding and Removing Students on a Providers Caseload

• Viewing Student and Staff Service Records in SESIS (for Supervisors)

• Recording Compensatory Services for a Student

• Completing an Encounter Attendance Service Record

• Completing Past Services for Multiple Students on Multiple Days

• Scheduling a Future Service for a Student

• Scheduling a Future Service for One Student on Multiple Days

• Scheduling a Future Service for Multiple Students on One Day

• Scheduling a Future Service for Multiple Students on Multiple Days

• SESIS Training Resources for Counseling Services

• Completing a Service Record for Paraprofessionals

• Completing a Service Record for Counseling Services

• Completing a Service Record for Occupational Therapy Providers

• Completing a Service Record for Physical Therapy Providers

• Completing a Service Record for Speech Providers

• Completing a Service Record for SETSS Providers

Who Records What in Encounter Attendance

The chart below explains how the fields on the service record that service providers are required to complete vary by role.

Provider Assignment Introductory Training Materials

The following documents will help you with the main functions in Provider Assignment as well as provide answers to Frequently Asked Questions and a System Icon Glossary you can print and easily refer to.

• Provider Assignment FAQs

• Deleting vs Terminating a SETSS Teacher Mandate

• Provider Assignment System Icons Glossary

• All Mandates Tab

• Opening New Awaiting Line

• Assigning Contract Agency Community D75 Charter School Students

• Assigning Contract Agency for NPS / Home School Students

• Awaiting Contract Agency, Assignment Status Values

• Assistance Not Requested Assignment Status Values

• Provider Assignment: Dashboard Report

• Provider Assignment: All Mandates Report

• Awaiting SETSS Authorization, Assignment Status Values

• Provider Assignment: Issuing and Processing an Authorization for an Independent SETSS Teacher (P-4)

• Provider Assignment: Terminating Services for a Student Receiving Services (Independent SETSS Teachers)

• Provider Assignment Checklist: First Attending, Confirming and Rejecting Assignments (for Independent Providers)

• Awaiting RSA, Assignment Status Values

• Related Service Authorization (RSA) Process

• Completing a Speech-Language Referral Form

Videos

• Reporting Progress Towards Goals on a Student's Finalized IEP(2:54 mins) (CC)
• Completing an Encounter Attendance Service Record(4:02 mins) (CC)
• Searching for Mandates in Encounter Attendance(4:28 mins) (CC)
• Scheduling a Future Service for a Student(3:54 mins) (CC)
• Adding Students to My Students Caseload Video(1:54 mins) (CC)
• Adding a Student to a Provider's Caseload Video (1:59 mins)
• Removing a Student from My Student Caseload Video(1:14 mins)(CC)
• Removing a Student from a Provider's Caseload Video(1:41 mins) (CC)
• Batch Processing RSA Rows in Provider Assignment(8:08 mins) (CC)
• Completing an RSA Communication Log in Provider Assignment(2:38 mins) (CC)
• What's New in Provider Assignment?(12:00 mins)(CC)
• Basic Navigation of Provider Assignment Video(4:01 mins) (CC)
• Exploring the Service Recommendation Grid Video(6:10 mins) (CC)
• Assigning a Primary Contract Agency Video(6:06 mins) (CC)
• Assigning a Secondary-Tertiary Contract Agency Video(6:31 mins) (CC)
• The Secondary or Tertiary Contract Agency Bidding Process(5:01 mins) (CC)
• Provider Assignment for Contract Agency Supervisors(7:14 mins) For Contract Agency Supervisors (CC)
• Provider Assignment for Contract Agency Providers(4:58 mins) (CC)
• Issuing a Related Services Authorization (RSA) Video(11:44 mins) (CC)